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Using Microsoft OneNote

OneNote is a very powerful tool from Microsoft to keep notes and track them. OneNote is only available for Windows – there is a Mac-App but it doesn’t work without a Microsoft-Account (GPDR-Issue)-. It has a deep integration into Office 365, which can’t be used currently within Europe due to the GPDR. As an alternative you can try out Superproductive (a guide is available here)

Best practice to use OneNote:

Create (or copy) your Notebook on your device directly and sync it to Seafile via the Seafile client. Do not share the Seafile library with others in read/write mode, otherwise the data may get corrupted if multiple persons work on it at the same time. If you want to work together on a text simultaneously, please use etherpad.ist.ac.at or a native document on Seafile with the online-editor.

What is not allowed:

  • Use the built-in cloud function (Onedrive, Onedrive for Business)
  • Use the OneNote Android or iOS app (as it’s only possible with the cloud)
  • Save your OneNote locally without syncing it to Seafile (as the files will be lost in case of theft or damage)

Create the Seafile folder

  1. Login to seafile.ist.ac.at and create a new library for the Notebook

2. Open your Seafile client and sync the new library to your computer

How to create a new Notebook

  1. In OneNote, go to “File” and click “New”
  2. On the left side, choose “This PC” and enter a Notebook name
  3. Click on “Create in a different folder” and select your created Seafile folder.

Basic concepts of a Notebook

A Notebook is split up into different parts. With this parts, you can structure your notes to have a better overview. The following parts are available:

  1. Sections: each Section can hold as many Sections as you want
  2. Page-header: here you can define the name of the page
  3. Pages Overview: here you see an overview of all Pages of that Section
  4. By right-clicking a page, you can make it also a subpage of a page
  5. Here you can start creating your notes, paste screenshots, attach files and so on

Insert content

For most of the content, you can drag and drop, copy and paste or add via the ribbons insert & draw (screenshots) as you are used to do from Word/Powerpoint.

Search for content

OneNote also includes a fulltext-search tool that not only reads your content, but also indexes your attachments (pdfs, images and so on), and – if possible to read – make them available to the search function. You’ll find the search-field in the upper right corner.

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